AFS Annual Meeting AFSANNUALMEETING
AFS Annual Meeting

General Info

This hub and this page are still growing, and will become more comprehensive as we get closer to the meeting. The Hub should help you find all the information you need to engage in the 2022 Annual Meeting.

If you can’t find what you need on the Hub, there’s more information about the 2022 AFS Annual Meeting on the main AFS website, where we round up all available, current meeting information, resources and announcements.

Banner ad with text that reads "Understanding the MLA International Bibliography. Help your students acquire transferable research skills by assigning our free 90-minute, self-grading online course. Learn more."

Accessibility

  • Guidelines for Accessible Presentations: AFS asks all presenters to read and follow these guidelines and to ask for assistance if needed.
  • Hybrid sessions: A limited number of hybrid sessions are being offered at the Annual Meeting this year. “Join Session” links will be visible on session detail pages the day of the session, but not before. Can’t see them that day? Log in!
    • Since hybrid sessions will be recorded and available for asynchronous access afterwards, our limited tech support staff will prioritize aiding hybrid presenters. If you are a viewer and cannot log in, we invite you to contact us, but we may not be able to assist you in time to attend the live session.
  • View Recordings: Recordings of some sessions and events will be added about a day after they occur. Go to the session details page to find the embedded video. Recordings will be available through January 2023.

Hub Log In

Anyone may view this entire program, including the Schedule and Showcase, but only registered, logged-in users are able to access contact information in the Presenter Index and live and recorded sessions during the meeting.

Your access to this platform is tied to your Annual Meeting registration; it is NOT the same login you use to access the AFS Member Portal. Look for an email from [email protected] with your Annual Meeting Hub login information, then log in here.

Register today to ensure you have access when the annual meeting begins! If you register after business hours, allow up to 1 business day between registering and gaining access to the platform.

Memorials

Tributes to the colleagues who we lost this year will be read during the Time of Remembrance. Only statements that are submitted to AFS by October 1 will be included in the ceremony.

In addition, a memorial board and table will be located in the Foyer for other memorial tributes from Thursday, 8:00 am until Saturday noon. Paper, pens, and push pins will be provided for anyone who would like to post remembrances of any friends or colleagues. Mementos may also be displayed on the table, but food and live candles are not permitted. This is a public space, so please do not leave any mementos that would be painful to lose. You must reclaim displayed materials before noon on Saturday.

Policies

See AFS Meeting Policies, which includes information concerning appropriate behavior, audiovisual equipment, social media use, and last-minute cancellations or no-shows. 

Covid Updates

We ask all attendees to wear masks in meeting sessions and events to help protect our more vulnerable participants. For more about our Covid prevention measures, see Annual Meeting Covid Updates.

Presenting

See Information for Presenters, including Guidelines for Accessible Presentations, tips for chairs, etc.

We urge all presenters to stay on schedule. Keeping to the published schedule makes it possible for audience members to find the presentations that interest them. 

Follow the schedule of presentations as it is published in program material, with adjustments only as noted on the program addendum when necessary.

Program and Events

The program consists largely of sessions and events submitted by participants and approved by the 2022 AFS Review Committee, except for those organized by AFS and the Local Arrangements Committee.

Almost all sessions, meetings, and special events are open to all meeting participants. Exceptions are noted in the schedule as “for invited participants only” or as requiring preregistration; preregistration for most events closes October 1.

Program Updates

Changes to the program inevitably arise at any moment before and during the conference.

Report Changes

It’s very important that you notify AFS staff as soon as possible with information about changes or cancellations, even during the meeting itself. AFS staff will attempt to share this information with attendees via the Addendum and the online program.

Inform Yourself

Use the Addendum, which is the best source of up-to-the minute schedule changes. We will promptly record all information there that we receive about changes to the program from August 1 through each day of the meeting.

The Hub schedule data will be updated roughly every 2 weeks in August, September, and October. A print addendum that contains all changes received between August 1 and October 1 will be distributed with the print program book and available at the meeting registration desk. 

It is especially important to check the addendum each day of the conference for withdrawals: typically, when a paper is withdrawn, all subsequent presentations move up to fill the gap. The adjusted schedule will be noted on the addendum and the online program.

Social Media

Follow AFS on Twitter @afsfolklorists, or on Facebook and Instagram @americanfolkloresociety. Track posts about the meeting with the hashtag #afsam22. 

Please review our policies on social media use.

Tours and Workshops

Sign up for conference workshops and for tours of downtown Tulsa, the historic Greenwood neighborhood, the Philbrook Museum of Art, and the Woody Guthrie Center. Preregister by October 1. Learn more.

Tulsa and Conference Venues

Questions?

Check our FAQs, or email us.

Email us